Landlord database: register your rental property

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When do I need to register?

Council area of your rental

Number of properties

Or use the postcode check for your database deadline plus licensing, EPC and council tax in one go.

Registration windows by region

Dates from MHCLG's Housing Hub (updated 10 September 2026). "Opens" is the date the regulations start for that region; the deadline is the last day to register. Days are counted from 28 September 2026.

#	Region	Opens	Register by	Days to deadline	Councils	Privately rented homes with an EPC
1	West Midlands	15 December 2026	14 March 2027	167	30	308,014
2	East of England	15 January 2027	14 April 2027	198	45	358,212
3	East Midlands	15 February 2027	14 May 2027	228	35	278,977
4	South East	15 March 2027	14 June 2027	259	64	528,347
5	Yorkshire and The Humber	15 April 2027	14 July 2027	289	15	331,428
6	North West	15 May 2027	14 August 2027	320	35	442,869
7	North East	15 June 2027	14 September 2027	351	12	147,109
8	London	15 July 2027	14 October 2027	381	33	876,939
9	South West	15 August 2027	14 November 2027	412	27	376,078

Last column: properties whose latest EPC was lodged as privately rented (MHCLG EPC data, our count). It indicates scale; it is not an official count of rented homes.

Who has to register

Landlords of assured or regulated tenancies in England (this covers almost all private tenancies after 1 May 2026).
You must start the registration yourself. An agent can supply information, but you stay responsible for it (Housing Hub).
The Housing Hub lists supported exempt accommodation (Supported Housing (Regulatory Oversight) Act 2023, section 12) as exempt.
Wales and Scotland run their own schemes (Rent Smart Wales and the Scottish Landlord Register). This database is for England.

What information you will need

The Housing Hub lists these, so gather them before your window opens:

About you

Name, date of birth, address
Contact details

About the property

Address, property type, bedrooms
Whether it is occupied, number of households, furnishing
Rent amount and frequency

Certificates and licences

Gas safety record
Electrical condition report (EICR)
EPC
HMO or other licence details — check your council

Landlord registration fees and fines

Registration fee	£65 per property per year, pro-rated during rollout, renewed yearly
Not registering: first breach	Civil penalty up to £7,000
Serious or repeated breach	Civil penalty up to £40,000, or prosecution with an unlimited fine
Possession claims	No possession order while in breach, except grounds 7A and 14 (GOV.UK guide)

A civil penalty can also open the door to a rent repayment order. See the full list of Renters' Rights Act penalties.

How to get ready now

Find your region's window in the table above and put the deadline in your diary.
Make a list of every property with its tenancy details and rent.
Check the gas safety record, EICR and EPC are in date. Renew anything that expires before your deadline.
Check whether the property needs an HMO, additional or selective licence. The database asks for licensing details.
If an agent manages the property, agree who collects which documents.

The Landlord Ombudsman is a separate duty and comes later. The government's roadmap expects mandatory membership in 2028. See Landlord Ombudsman.

Questions landlords ask

Is there a landlord database in England?

Yes. The Renters’ Rights Act 2025 created a Private Rented Sector Database. The government calls the service “Register your rental property”. It opens region by region, starting in the West Midlands on 15 December 2026; the last region (South West) must be registered by 14 November 2027.

How much does landlord registration cost?

£65 per property per year, according to MHCLG’s Housing Hub (updated 10 September 2026). The fee is adjusted pro rata during the rollout so landlords who register early do not pay more, and registration must be renewed each year.

Can my letting agent register for me?

Not entirely. The Housing Hub says landlords must start the registration themselves. An agent can help by providing some information, but the landlord remains responsible for all of it.

What happens if I do not register?

Councils can fine landlords up to £7,000 for an initial breach and up to £40,000 (or prosecute) for serious or repeated breaches. The GOV.UK guide also says a landlord in breach of the duty to register will not be able to get a possession order, except on grounds 7A or 14 (antisocial behaviour).

Is this a tenant database or a rental history database?

No. It is a register of landlords and their rented properties, with compliance information such as gas, electrical and energy certificates. It is not a tenant referencing or rental-history database, and it is separate from commercial “tenancy databases”.

Is there a login yet?

Not before your region opens. The first region opens on 15 December 2026. Use only the official GOV.UK service when it opens; be wary of sites offering paid “registration” before then.

Check one property

Postcode → database deadline, licensing scheme, EPC and more.

We prepare the registration pack (documents, licence status, certificates); you submit it yourself on the official service. Prices on the pricing page.

Your region

Sources

Last checked 28 Sep 2026. Information, not legal advice. Official pages change; follow the source link before you act.